Attendance and punctuality guidance for parents and carers

Attendance and punctuality guidance


Determined Admissions Arrangements 2022
Determined Admissions Arrangements 2023
E-ACT-Supplementary Information Form

Department for Education Number: 330/6905
Unique Reference Number: 135907
UK Provider Refernece Number: 10028140
Published Admission Number: 150
Number on roll (all ages): 821

How to apply for Year 7 in September

An application must be made online at or by using a Local Authority Preference Form.

Previous admission pattern at the time of offer of places for Year 7

Over the last 5+ years, Heartlands Academy has received more applications than there were places available.

Year Admissions number Preferences received Furthest distance
2023 150
2022 150
2021 150
2020 150 1,205 1,000 meters
2019 180 1,069 1,381 meters
2018 180 970 1,006 meters
2017 150 929 794 meters
2016 150 785 1,030 meters
2015 150 773 1,006 meters
2014 150 672 1,218 meters
2013 150 547 1,390 meters
2012 150 439 2,758 meters

Admission criteria

Once places have been allocated to children with an Educational and Health Care Plan, if there are more applicants than places as set out in the stated PAN, then the following oversubscription criteria for admissions will be used, in the following order:

  1. 1. A ‘looked after child’ or a child who was previously ‘looked after’ but immediately after being ‘looked after’, became the subject of an adoption, residence order or special guardianship order.
  2. 2. Exceptional and Compelling Medical, Psychological, Social or Special Access Reasons which can only be met at the academy. Please note that a Supplementary Information Form (SIF) must be completed for an application under this criterion within the timescales for the point of entry required
  3. 3. Siblings of students currently on the roll at the academy at the time of application for the proposed admission of the applicant.
  4. 4. Children currently on roll at the time of application at a Designated Feeder School (in the case of the academy this is defined as Nechells Primary E-ACT Academy) on 31 October 2021.
  5. 5. Children who at the time of the application are eligible for the Pupil Premium or the Service Pupil Premium. Please note that a SIF form must be completed for an application under this criterion within the timescales for the point of entry required.
  6. 6. Children whose parent/carer is a member of staff who has either been continuously employed at the academy for two (2) or more years at the time of application for a place or has been recruited to fill a vacancy for which there is a demonstrable skill shortage. Please note that a SIF form must be completed for an application under this criterion within the timescales for the point of entry required.
  7. 7. Any other applications of which priority of placement will be given to children who live nearest to the academy (including if this address is with a parent/carer with shared responsibility for the child or not). The child’s home address will be the child’s permanent place of residency and must not be a business address, or the address of a relative or carer unless they have legal custody of the child. Applications must only be made from a single address.


Once the above rules have been applied, and if there were to be a tie within any of the above rules, then any further places will be offered in distance order – Home to school distances will be measured in a direct line from a point on the home address as held by Birmingham City Council, defined in the Local Land and Property Gazetteer, (or similar property database) to a central point within the main academy building using Birmingham City Council’s computerised mapping system.

Where two or more applicants have a home address at the same distance from Academy and it is necessary to decide which child will be admitted, random allocation will be used. The random allocation process will be independently supervised.

We have adopted the Local Authority’s definitions for: ‘children with a statement of special educational needs’, ‘looked after or previously looked after children’, ‘distance’, ‘sibling’, ‘shared responsibility’ and ‘separating “final qualifier” applications (blocks of flats etc)’.

Fair access protocol

The academy complies with Birmingham local authority’s Fair Access Protocol (FAP). The purpose of Fair Access Protocols is to ensure that – outside the normal admissions round – unplaced children, especially the most vulnerable, are found and offered a place quickly so that the amount of time any child is out of school is kept to the minimum. This is why every local authority is required to have in place a Fair Access Protocol, developed in partnership with local schools.

Waiting lists and appeals

Parents whose children have not been offered their preferred school will be informed of their right of appeal.

Appeals are administered by the Local Authority for this academy. Parents who wish to appeal against the decision to refuse their child admission should contact the Children’s Information and Advice Service on 0121 303 1888 to request an appeal form. Appeals will be heard by an independent panel.

Children will also be added to the academy’s waiting list in accordance with the over-subscription criteria. The waiting list will be kept until January.

The Department for Education appeals code

For the Department for Education’s admissions appeals code click here.

Information about recent changes to the appeals process can be found here.

Timetable for secondary education admissions

Stage of processDate
Application period starts1 September
Heartlands Academy open dayUsually held in September
Closing date for applications31 October
National Offer Day1 March
Deadline for accepting the offer16 March
Deadline for submitting appeals30 March
Appeal hearings for appeals submitted on timeThroughout May and June
Induction day at secondary schoolUsually held in July
Term startsSeptember

Admission number

  • From September 2020: 150
  • From September 2018: 180
  • Until September 2018: 150

Changes to school admission appeals due to the coronavirus (COVID-19) pandemic

We recommend
Upcoming open days
Information for current parents
Academy day